As an elected public official, the board member is a public servant who serves without compensation. Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties.
Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide a detailed receipt will make the expense nonreimbursable. Personal expenses will be reimbursed by the board member to the school district no later than ten working days following the date of the expense. In exceptional circumstances, the board may allow a claim without proper receipt. Written documentation explaining the exceptional circumstances will be maintained as part of the school district's record of the claim.
It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district. It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.
Legal Reference: Iowa Code §§ 68B; 277.27; 279.7A, .8, .32.
I.C. Iowa Code Description
Iowa Code § 277.27 School Elections - Qualifications
Iowa Code § 279.7A Directors - Powers and Duties - Public Contracts/Exceptions
Iowa Code § 279.8 Directors - General Rules - Bonds of Employees
Iowa Code § 68B Government Ethics and Lobbying
Iowa Code § 279.32 Directors - Powers and Duties - Compensation of Officers
Cross References: 203 Board of Directors' Conflict of Interest
401.07 Employee Travel Compensation
705.02 Credit and Procurement Cards
Approved: 11/16/2015, 1/14/2019, 10/16/2023, 4/22/2025
Reviewed: 3/17/2025
Revised: 3/17/2025
