506.02 - Student Directory Information

506.02 - Student Directory Information

Directory information is information contained in the education records of a student that would not  generally be considered harmful or an invasion of privacy if disclosed. The district may disclose  "directory information" to third parties without consent if it has given public notice of the types of  information which it has designated as "directory information," the parent's or eligible student's right to  restrict the disclosure of such information, and the period of time within which a parent or eligible student  has to notify the school in writing that he or she does not want any or all of those types of information  designated as "directory information." The district has designated the following as “directory  information”: 

  • Student’s name
  • Address 
  • Telephone listing 
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance 
  • Grade level 
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems  that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or  in part, cannot be used for this purpose.) 

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child care programs. 

Parents will have the opportunity to deny the inclusion of their child's information. Parents wanting to  have their child’s directory information excluded should notify the superintendent in writing prior to the  first day of school or the first day of the child’s attendance. Written notice should be provided to the  school annually. 

 

 

Legal Reference: 20 U.S.C. § 1232g (2012).
                                     34 C.F.R. Pt. 99 (2012).
                                     Iowa Code § 22; 622.10 (2013).
                                     281 I.A.C. 12.3(4); 41.123.
                                     1980 Op. Att'y Gen. 720.

Cross Reference: 504 Student Activities
                                      506 Education Records
                                      901 Public Examination of School District Records
                                      902.4 Live Broadcast or videotaping

Approved: 7/18/2016, 6/12/2017, 9/20/2021, 9/16/2024
Reviewed: 9/16/2024
Revised: 8/19/2024

 

dawn.gibson.cm… Thu, 06/11/2026 - 11:21

506.02-E(1) - Student Directory Information - Authorization for Releasing Student Directory Information

506.02-E(1) - Student Directory Information - Authorization for Releasing Student Directory Information

The North Tama County Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational

Rights and Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review [Insert location here (e.g. online, administrative offices, etc.)]

This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.

The school district has designated the following information as directory information: [Note: a district may, but does not have to, include all the information listed below, which is included in the United States Department of Education’s sample policy. This information should match the information contained in 506.1E8, 506.2R1, and 506.2E1].

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or in part, cannot be used for this purpose.)

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than , 20 of this school year. If you desire to make such a refusal, please complete and return the slip attached to this notice.

If you have no objection to the use of student information, you do not need to take any action.

 

 

 

 

RETURN THIS FORM

 

______________________________________________________ Community School District Parental Directions to

Withhold Student/Directory Information for Education Purposes, for 20__ - 20__ school year.

 

Student Name:___________________________________          Date of Birth ________________________________

 

School:_________________________________________           Grade: _____________________________________

 

_______________________________________________            ___________________________________________

(Signature of Parent/Legal Guardian/Custodian of Child)            (Date)

 

This form must be returned to your child's school no later than __________________________, 20__ .

Additional forms are available at your child's school.

 

 

Supporting Documents
506_2_E1

 

I.C. Iowa Code References
Iowa Code § 22
Iowa Code § 622.10

I.A.C. Iowa Administrative Code References
281 I.A.C. 12.3 Administration
281 I.A.C. 41 Special Education

U.S.C. - United States Code References Description
20 U.S.C. § 1232g Education - FERPA

C.F.R. - Code of Federal Regulations References
34 C.F.R. Pt. 99 Education - Family Rights and Privacy

Cross References  901  Public Examination of School District Records
                                        902.04 Live Broadcast or Recording

Approved: 9/16/2024
Reviewed: 9/16/2024
Revised: 8/19/2024

 

dawn.gibson.cm… Thu, 06/11/2026 - 11:21

506.02-R(1) - Student Directory Information - Use of Directory Information

506.02-R(1) - Student Directory Information - Use of Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that North Tama County Community School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, North Tama County Community School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the North Tama County Community School District to include this type of information from your child’s education records in certain school publications. Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and,
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.

Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

If you do not want the North Tama County Community School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing. North Tama County Community School District has designated the following information as directory information:

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or in part, cannot be used for this purpose.)

 

 

Approved: 9/20/2021, 9/16/2024
Reviewed: 9/16/2024
Revised: 8/19/2024

 

dawn.gibson.cm… Thu, 06/11/2026 - 11:21