905.01 - Community Use of School District Buildings & Sites & Equipment

School district facilities and equipment will be made available to local nonprofit entities 501(c)(3) which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee. Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the Activities Director to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply for the use of the facilities through the Activities Director. It is the responsibility of the Activities Director to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the Activities Director to provide application forms, obtain proof of insurance, complete form listed under policy 905.01-R(2) and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the. Activities Director. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow 501(c)(3) entities that serve North Tama students, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference: Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.

I.C. Iowa Code              Description
Iowa Code § 123.46      Consumption/Intoxication in Public
Iowa Code § 276           Community Education
Iowa Code § 278.1        Power of Electors
Iowa Code § 279.8        Directors - General Rules - Bonds of Employees
Iowa Code § 297           School Houses/Sites
Iowa Code § 8D            ICN

Cross References 705.04 Expenditures for a Public Purpose
705.04-R(1) Expenditures for a Public Purpose - Use of Public Funds Regulation
905.02 Nicotine/Tobacco-Free Environment

Approved: 9/19/2016, 10/21/2021, 5/20/2026
Reviewed: 4/22/2026
Revised: 4/22/2026

dawn.gibson.cm… Thu, 06/11/2026 - 10:15

905.01-E(1) - Community Use of School District Buildings & Sites & Equipment - Application Form

The undersigned entity makes an application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment.

Please refer to Policy 905.01 to determine the proper use of school facilities and equipment. The entity is responsible for complying with the law, board policy and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.01-E(2), prior to the use of school district buildings, sites, or equipment

Building/Site/Equipment ___________________________________________ Date _________________________

Purpose _________________________________________________________ Hours ________________________

Rental Fees

Multi-Purpose Room (MPR) $35

Main Gym $45

Main Gym with Stage $70

Lunch Room $35

Lunch Room with Kitchen $70

Concession Stand $35

Wrestling Room $35

Gym Foyer $35

Junior High Commons $35

Outdoor Athletic Fields $50/field

Classrooms & Computer Lab $50/hr., 2 hr. minimum

Service Fees

Supervision Fee $20 per hour

Custodial Fee $15 per hour

Total Fee $ ______________

Name of entity making application: ___________________________________________________________________

Name of person making application: __________________________________________________________________

Address: _______________________________________________________________ Phone #: _____________________

__________________________________________________ __________________________________________

(Signature of Applicant) (Date)

Please Note: In addition to paying the above fees, regardless of 501(c)(3) status, each entity must make arrangements, at their expense, with the school district to have adequate custodial/supervisory for incidental services that may occur throughout the rental agreement period. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage. The payment for this service may be arranged between the entity and the individual.

Cross References  705.04 Expenditures for a Public Purpose
   705.04-R(1) Expenditures for a Public Purpose - Use of Public Funds Regulation
   905.02 Nicotine/Tobacco-Free Environment

Approved: 10/21/2021, 5/20/2026
Reviewed: 4/22/2026
Revised: 4/22/2026

dawn.gibson.cm… Thu, 06/11/2026 - 10:17

905.01-E(2) - Community Use of School District Buildings & Sites & Equipment - Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as "entity," states that it will hold the North Tama County Community School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at _____________________, Iowa, this _____________ day of ____________, 20________________.

______________________________________________________________________________School District

(Entity)

By _______________________________________________ By _______________________________________
Superintendent

Title _____________________________________________

By _______________________________________

Address ___________________________________________ Secretary

__________________________________________________

Cross References  705.04 Expenditures for a Public Purpose
   705.04-R(1) Expenditures for a Public Purpose - Use of Public Funds Regulation
   905.02 Nicotine/Tobacco-Free Environment

Approved: 5/20/2026
Reviewed: 4/22/2026
Revised: 4/22/2026

dawn.gibson.cm… Thu, 06/11/2026 - 10:17

905.01-R(1) - Community Use of School District Buildings & Sites & Equipment - Regulation

1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Smoking is prohibited in school district facilities and on school district grounds, including in private vehicles.

3. A school district employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

Cross References 705.04 Expenditures for a Public Purpose
705.04-R(1) Expenditures for a Public Purpose - Use of Public Funds Regulation
905.02 Nicotine/Tobacco-Free Environment

Approved: 10/21/2021, 5/20/2026
Reviewed: 4/22/2026
Revised: 4/22/2026

dawn.gibson.cm… Thu, 06/11/2026 - 10:15

905.01-R(2) - Community Use of School District Buildings & Sites & Equipment - Fees Schedule

Rental Fees

Multi-Purpose Room $35

Main Gym $45

Main Gym with Stage $70

Lunch Room $35

Lunch Room with Kitchen $70

Concession Stand $35

Wrestling Room $35

Gym Foyer $35

Junior High Commons $35

Outdoor Athletic Fields $50/field

Classrooms & Computer Lab $50/hr., 2 hr. Minimum

Use of Equipment or Technology $20/item

Service Fees

Supervision Fee $20 per hour

Custodial Fee $15 per hour

In addition to paying the above fees, regardless of 501(c)(3) status, each entity must make arrangements, at their expense, with the school district to have adequate custodial/supervisory for incidental services that may occur throughout the rental agreement period. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage. The payment for this service may be arranged between the entity and the individual. Entities, such as Boosters and 501(c)(3) status, if charging an admission fee, will be NOT be required to pay any rental fees if utilized.

I.C. Iowa Code                          Description
Iowa Code § 123.46                  Consumption/Intoxication in Public
Iowa Code § 276                       Community Education
Iowa Code § 278.1                    Power of Electors
Iowa Code § 279.8                    Directors - General Rules - Bonds of Employees
Iowa Code § 297                       School Houses/Sites
Iowa Code § 8D                        ICN

Cross References  705.04 Expenditures for a Public Purpose
  705.04-R(1) Expenditures for a Public Purpose - Use of Public Funds Regulation
  905.02 Nicotine/Tobacco-Free Environment

Approved: 10/21/2021, 5/20/2026
Reviewed: 4/22/2026
Revised: 4/22/2026

dawn.gibson.cm… Thu, 06/11/2026 - 10:16