210.08 - Board Meeting Agenda
210.08 - Board Meeting AgendaThe tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.
The agenda is part of the public notice of the board meeting and will be posted.
Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.
The tentative agenda and supporting documents will be sent to the board members at least 24 hours prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.
The board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.
It is the responsibility of the superintendent to develop the agenda for each board meeting.
Legal Reference: Iowa Code §§ 21; 279.8 (2013).
1980 Op. Att'y Gen. 269.
Cross Reference: 210 Board of Directors' Meetings
211 Open Meetings
213 Public Participation in Board Meetings
215 Board of Directors' Records
402.5 Public Complaints About Employees
502.4 Student Complaints and Grievances
Approved: 11/16/2015, 1/14/2019, 10/16/2023, 9/16/24
Reviewed: 9/16/24
Revised: 8/19/24
210.08E(1) - Board Meeting Agenda Example
210.08E(1) - Board Meeting Agenda Example[Insert School District]
[Regular Board Meeting] or [Special Board Meeting]
[Insert Meeting Location]
[Insert Date (Day, Month Date, Year)]
[Insert Time (ex. 6:00 p.m.)]
A. Call to Order, Board President
B. Opening Activities [Pledge of Allegiance, Mission Statement]
C. Roll Call, Board Secretary
D. Public Forum
[Insert reference to policy or procedure title and number and a brief description of the limitations of public forum (Ex. IASB Sample Policy 213 – Public Participation in Meetings)]
E. Agenda Approval
F. Consent Agenda Approval
F1. Consent Agenda Items [Ex. Minutes, Bill Listing, Contract Approvals]
[Insert reference to relevant district policies and procedures (Ex. IASB Sample Policy 210.9 – Consent Agenda)]
F2. Consent Agenda Items Continued...
G. Presentations
[Ex. District goals and priorities update; student learning updates and achievements] [Insert presentation topic, presenter organization (if outside the district), and presenter name] [Insert reference to relevant district policies, priorities, and goals]
H. Public Hearings
[Ex. School calendar adoption, upcoming district budget, and other items for which a public hearing may be embedded into a regular meeting]
I. Discussion Items [Informational, no action required]
J. Action Items [Ex. Resolutions, Approvals, Adoptions]
J1. Action Items. Consideration of approval of [Insert action item description]
[Insert Superintendent recommendation]
[Insert district staff member name to present on this topic (If different than Superintendent)] [Insert reference to relevant district policies, priorities, and goals]
J2. Action Items Continued…
K. Policy Reviews
[Insert policy title and number]
[Insert Introduction, Second Reading, or Third (and Final) Reading]
[Insert district staff member name to present on this topic]
L. Upcoming Events and Community Updates
1. Superintendent
2. Board President and Board Members
3. Other District Staff, as appropriate
M. Adjournment
Upcoming Meetings: [Insert dates for upcoming board meetings]
I.C. Iowa Code References Description
Iowa Code § 21 Open Meetings
Iowa Code § 279.8 Directors - General Rules - Bonds of Employees
Cross References: 210.05 Meeting Notice
210.07 Rules of Order
210.07-R(1) Rules of Order - Regulation
211 Open Meetings
213 Public Participation in Board Meetings
213.01 Public Complaints
215 Board of Directors' Records
215-E(1) Board of Directors' Records - Board Meeting Minutes
401.04 Employee Complaints
502.04 Student Complaints and Grievances
Approved: 3/17/2025
Reviewed: 2/18/2025
Revised: 2/18/2025
210.08E(2) - Board Meeting Agenda Example (closed session)
210.08E(2) - Board Meeting Agenda Example (closed session)A. Call to Order, Board President
B. Opening Activities [Pledge of Allegiance, Mission Statement]
C. Roll Call, Board Secretary
D. Public Forum
[Insert reference to policy or procedure title and number and a brief description of the limitations of public forum (Ex. IASB Sample Policy 213 – Public Participation in Meetings)]
E. Agenda Approval
F. Consent Agenda Approval
F1. Consent Agenda Items [Ex. Minutes, Bill Listing, Contract Approvals]
[Insert reference to relevant district policies and procedures (Ex. IASB Sample Policy 210.9 – Consent Agenda)]
F2. Consent Agenda Items Continued...
G. Presentations [Ex. District goals and priorities update; student learning updates and achievements] [Insert presentation topic, presenter organization (if outside the district), and presenter name] [Insert reference to relevant district policies, priorities, and goals]
H. Public Hearings [Ex. School calendar adoption, upcoming district budget, and other items for which a public hearing may be embedded into a regular meeting]
J. Discussion Items [Informational, no action required]
K. Action Items [Ex. Resolutions, Approvals, Adoptions]
K.1 Action Items. Consideration of approval of [Insert action item description].
[Insert Superintendent recommendation]
[Insert district staff member name to present on this topic (If different than Superintendent)] [Insert reference to relevant district policies, priorities, and goals]
K.2 Action Items Continued…
L. Policy Reviews
[Insert policy title and number]
[Insert Introduction, Second Reading, or Third (and Final) Reading]
[Insert district staff member name to present on this topic]
M. Upcoming Events and Community Updates
1. Superintendent
2. Board President and Board Members
3. Other District Staff, as appropriate
N.Closed Session [Motion and vote to enter, no action taken]
[Insert legal authority to enter closed session pursuant to Iowa Code § 21 (Ex., “I move that we hold a closed session as authorized by section 21.5 of the open meetings law to...]
[Insert reference to relevant district policies and procedures (Ex. IASB Sample Policy 212 – Closed Sessions)]
*Board decision to leave closed session*
O. Board Action (if needed) on Topic Discussed in Closed Session
P.Adjournment
Upcoming Meetings: [Insert dates for upcoming board meetings
I.C. Iowa Code References Description
Iowa Code § 21 Open Meetings
Iowa Code § 279.8 Directors - General Rules - Bonds of Employees
Cross References: 210.05 Meeting Notice
210.07 Rules of Order
210.07-R(1) Rules of Order - Regulation
211 Open Meetings
213 Public Participation in Board Meetings
213.01 Public Complaints
215 Board of Directors' Records
215-E(1) Board of Directors' Records - Board Meeting Minutes
401.04 Employee Complaints
502.04 Student Complaints and Grievances
Approved: 9/16/24
Reviewed: 9/16/24
Revised: 8/19/24