206.03 - Secretary

A board secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.  It is the responsibility of the board or superintendent to evaluate the board secretary annually.

It is the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students. The board secretary may designate an individual(s) to assist with responding to and processing requests for records of the district. The board secretary will also be responsible for filing the required reports with the Iowa Department of Education.

In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, the District Office Manager will assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed. The board secretary will give bond or be covered by an insurance policy in an amount set by the board. The cost of the bond or insurance policy will be paid by the school district.

 

 

Legal Reference:  Iowa Code §§ 64; 279.3, .5, .7. .32, .33, .35,; 291.2-.4, .6-.8, .10-.11; 299.10.
                                      281 I.A.C. 12.3(1).

I.C. Iowa Code                                      Description
Iowa Code § 12B.10                              Public Funds Investment Standards
Iowa Code § 12C                                  Deposit of Public Funds
Iowa Code § 279                                   Directors - Powers and Duties
Iowa Code § 291                                   Board Officers
Iowa Code § 299.10                              Compulsory Education - Truancy Officers
Iowa Code § 64                                     Bonds

I.A.C. Iowa Administrative Code           Description
281 I.A.C. 12.3                                     Administration

Cross References:  202.02  Oath of Office
                                         206.04  Treasurer
                                         210.01  Annual Meeting
                                         215  Board of Directors' Records
                                         215-E(1)  Board of Directors' Records - Board Meeting Minutes
                                         701.01  Depository of Funds
                                         704.03  Investments
                                         707.01  Presentation and Publication of Financial Information
                                         708  Care, Maintenance and Disposal of School District Records

Approved: 11/16/2015, 1/14/2019, 10/16/2023, 2/18/2025, 12/15/2025, 2/25/2026
Reviewed: 1/28/2026
Revised: 1/28/2026